IT Automation Trends for 2021

2021 is sure to go down in the history books as a year of recovery. Most businesses are still adjusting to the new normal – working from home – after COVID-19 shuttered businesses and countries alike. This shift in work environments has catapulted automation and collaborative work spaces to popularity, and left managers and CEOs across the country looking for optimal ways to increase productivity while ensuring the safety of their teams. That said, we’ll take a look at the top IT automation trends your business to watch for in 2021.

What Is Automation? Senior level executive using business automation tools

Before we delve into automation trends, let’s review automation on a foundational level. IT automation is the use of software to create repeatable instructions and processes that replace or reduce human interaction with information technology and systems. With automation,  software works to carry out time consuming tasks with little to no human intervention. We’ve learned over the last 10-12 months, that automation is the key to IT optimization and digital transformation that businesses seek while balancing remote teams and a raging pandemic. So, what’s next in the pipeline of technological advances as it relates to automation and IT?

Related: Four Reasons to Automate B2B Payments

Five IT Automation Trends to Watch for 2021

  1. Automation Architects
  2. Reduced complexity
  3. The 5G Data Wave
  4. Customizable Ecosystems
  5. Robotic Process Automation

Automation Architects  

“Automation is meant for times like these.” – E. G. Nadhan, Chief Architect & Strategist of Red Hat North America. 

Remote workforces have brought demand for more automation and more subject-matter experts to the forefront.The unique and complicated service workflows involving a hybrid mix of cloud, on-site, and legacy IT infrastructure makes IT automation complicated itself. However, since IT teams have adopted automation practices that are not standardized or scalable across business units, it’s predicted that a dedicated role to identify and overcome these challenges will be a must-have in the coming months. According to a recent research survey by Gartner, 20 percent of the organizations recognizing this requirement have employed dedicated Automation Architects. This number is expected to reach 90% among large enterprises by 2025.

Related: How Electronic Forms Benefit Your Business

Reduced Complexity Automation team huddling on production floor

With such a complex circumstance trying to keep proprietary data safe while teams work from their homes as COVID-19 rages on, one industry prediction is that automation will be used to reduce complex and complicated duties. This will be, in part, a response to the realities of remote work and a great deal of ongoing uncertainty across the IT spectrum for all industries. Automation subject-matter experts are set to take a page from the Site Reliability Engineering (SRE) playbook and tap into simplicity, repeatability, and automation in lieu of living on the edge of innovation simply because they can. One overarching theme seems to be woven into the fibers of every IT trend, current and future: automating tomorrow’s growth is today’s future.

The 5G Data Wave

The announcement and rollout of 5G nationwide is enabling companies to transmit, collect and analyze more data than ever before. Organizations that are capable of ingesting the flood of new data, digitizing and transforming it into business insights will glide on top of the 5G data wave and attain new heights of performance. AI and Cognitive Capture will be key for achieving document/data classification, sentiment analysis and content extraction from key documents such as financial records. Those unprepared could face a tidal wave of unusable information, and risk drowning in it.

Customizable Ecosystems

I know what you’re thinking; No, we don’t mean a biological community of organisms that interact with their environment. In this instance, we’re referring to the trend of IT ecosystems. An IT ecosystem consists of vast networks of technologies, applications and services operating within their integrated architectures. This synergistic network provides businesses access to a network of services, pre-built connectors, templates and solutions. Automation professionals anticipate that throughout 2021, companies will increasingly rely on these ecosystems to accelerate their ability to achieve desired automation results.

Robotic Process Automation Robotic arm being recalibrated by man in hard hat

Robotic process automation (RPA) allows businesses to quickly configure computer software to take over mundane, monotonous tasks done by employees within business systems. Some examples of tasks RPA could enhance include manual data entry and data validation. While RPA is a general automation tool, there are two distinct differences that set RPA aside from any other enterprise automation tool: it’s cheaper and faster to integrate with business processes.  Savvy B2B companies, like yours, are sure to prioritize harnessing their RPA automation expertise and to automate their mission-critical business and create high-value workflows in 2021.

How Can Mosaic Help

#Thepaperlessguys can meet you wherever you are in your business automation journey. We are ready to take you into the reality of a paperless future. Claim your complimentary demonstration of our innovative automation software today. 

4 Reasons to Automate B2B Payments

Executive frustrated while crunching numbers

“It was the best of times, it was the worst of times,” is more than a Charles Dickens quote when it comes to antiquated, manual accounts payable processing. The difference between manual processes, such as invoice and document encoding and automation is truly a tale of two cities. One city as a grim reminder of an inefficient past; the other, a token of advancement for your business’s future. Let’s take a look at how automation can transform productivity for your AP team’s B2B payments.

Four ways your B2B processing can benefit from AP automation

  1. Cost savings
  2. Improves productivity
  3. Boosts the bottom line
  4. Enhanced fraud protection

1. Cost savings

“Annual B2B payment volumes in the US are estimated at approximately $25 trillion.” 

Cost saving benefits of adopting B2B automation include:

  • More flexibility with regard to the amount of time it takes your company to pay suppliers 
  • Less money and resources needed to correct errors made through manual entry 
  • Increased visibility over invoices

Team of women having productive meeting about automation

2. Improved productivity

Cloud automation allows AP teams to work individually or together, no matter where they are or what device they use. Other productivity benefits are:

  • Faster payment approvals
  • Secure storage of financial data
  • Financial insight through workflow data

Related: AP Automation Explained

3. Eliminate all manual data entry

Let’s face it, manual data entry is likely one of the least desirable tasks your AP team handles. Automating this mundane task with intelligent data capture, or IDC, could expedite your invoice process. Modern AP automation utilizes state-of-the-art technology called Intelligent Data Capture (IDC) to lift key data off of inbound AP invoices faster and more accurately.

IDC is growing in its automation capabilities, and can eliminate the need to manually enter valuable data from valuable documents such as remittances, purchase orders and bills of lading.

Related: Understanding Intelligent Data Capture 

Cloud-based security at your fingertips

4. Enhanced fraud protection

It is common for businesses to fall victim to ransomware and phishing attacks as a result of the manual, and often paper-based, processes of capturing, approving and paying invoices. Adopting an automation process can decrease the risk of exposure and protect your business by:

  • Eliminating high-risk paper-based systems
  • Encouraging strict adherence to organizational and departmental processes

Even with an automated process, it is important that your AP team verifies changes in vendor payment locations, confirms fund transfer requests before processing payments and double sender information to keep your company’s financial data safe and secure.

If you’re ready to enhance your B2B payment process, the #paperlessguys are here to help. Contact us today to start your journey through data migration and AP automation.

Making the Switch: Integrating Cloud-Based AP Automation

African American man in suit with face mask on

The coronavirus pandemic has presented unique workforce challenges in industries ranging from supply chain to fast food. In its wake, an increased necessity for secure, cloud-based document systems has also become evident. It is especially true of accounts payable departments who work remotely to ensure their team is safe while assuring the company’s creditors and suppliers get compensated on time.

Transitioning your company’s financial records from their locked file cabinets to electronic files can be quite the task, but your team does not have to do it alone. A systems integrator, like the paperless guys at Mosaic, can help put your AP documents at your fingertips with accuracy and transparency. But how do you objectively determine the best integration resource for your project? As with choosing any vendor, we recommend completing a full vendor analysis.

Understanding Your Scope of Work

To begin your search for the most appropriate integrator, you are encouraged to first be clear on your scope of automation. Know what you want to accomplish, when you need it taken care of, and how the integration will affect your teams. It’s also not a bad idea to reference your standard operating practices when unraveling your project’s scope. 

Be sure to outline your payable processes in steps as well as your accounting department’s invoice management and approval processes. Also, include any known pain-points to be addressed during this integration.

Let’s consider this the discovery process, during which you may also seek to develop a project timeline that could be adjusted in real-time. Accounting for system upgrades and human error will afford you additional time to implement the automation software you choose. Taking adequate time to define the scope of work and implementation process expectation before vendor selection could help eliminate costly mistakes later in the process.

Software automation process spelled out on wooden blocks

Selecting an Integrator

Getting the most out of your accounts payable automation software solution is critical to your company’s bottom line. Selecting the integrator who best fits your needs will help provide the framework to improve your organization’s expense-to-revenue. Once you’ve identified the scope of your integration process, research your vendor’s entire organization. Peruse their website for positive results. Pay close attention to customer success stories. Do not hesitate to reach out to other customers about the potential vendor’s professional services. To inquire about an integrator’s business and viability, our recommended questions include, but are not limited to the following:

  • How long have you been in business?
  • Do you have licensed engineers on staff?
  • What is your process for hiring and equipping new engineers as veteran engineers retire?
  • How will the integrator learn your business?

Deciphering the AP Automation Process

“Accounts Payable automation (AP Automation) refers to the technology used to streamline and automate accounts payable processes, removing manual tasks, and providing better visibility and control over important financial data.”

The Institute of Financial Management reports that 73 percent of organizations used AP automated software in 2020. Whether you use Microsoft Dynamics, Sage, Infor, Syspro, SAP, or any other ERP system, a viable accounts payable automation software should make it easier to retrieve data for reporting, reviewing invoices and purchase orders, and immediately knowing your company’s cash flow. AP automation tools synergistically improve invoice processing and the overall workflow of the accounts payable department.

Incorporating AP automation software is an ideal solution for circumventing common issues with manual accounts payable processes. Now’s the perfect time to switch if your company:

  • Processes 500 or more invoices per month.
  • Has more than 2 full-time AP clerks
  • Outsources your AP
  • Has too many late payment penalties
  • Misses early payment discounts

Take a look at our recent blog posts for more on the benefits of AP automation.

Stacks of paper in filing folders

Mosaic Can Help with Integration

Our accounts payable tools can help free up your team, and a path for you to continue growing your business. Together, we can facilitate business optimizations that yield results your entire company will feel. Our DocStar solution integrates with accounting software to: 

  • Stimulate productivity through intelligent automated capture of invoice data
  • Capture early payment discounts
  • Automate your company’s AP approval process
  • Reduce accounts payable processing labor costs
  • Securely store electronic versions of your company’s financial documents

Why You Should Tour our DocStar Tools

Give your accounting department a break! Decide to automate your AP solutions and allow your accounting systems to do the heavy lifting. Your team’s day-to-day objectives will shift, giving way to the capacity for more revenue-generating activities that your current process may not have room for. 

Accounts payable automation solutions with paperless invoice processing are critical in transforming your AP Department. Take a tour of our DocStar automation software to see how the integration of our software can make your team and stakeholders happy.

Start your journey to AP automation with us today.

The Great Eight: Here Are the Top Standout Benefits of Going Paperless

At Mosaic, we’re in the business of matching the right paperless solution with your unique company and the needs of your team. 

That said, some things are universal. The below list comprises the one-size-fits-all, exciting, and sometimes surprising benefits of getting into the green game and leaving behind those mountains of paper behind forever.

1. You’ll have way, way more time on your hands.

Even for people who are still lucky enough to have jobs that let them work from home, navigating current economic challenges can be tough. With remote work on the uptick and the line between work and home becoming ever more blurred, exhaustion is on the rise. According to one recent survey, “Over two-thirds, or 69%, of employees are experiencing burnout symptoms while working from home.”

Bearing that in mind, freeing up your time and mental energy to focus on what’s important has become more critical than ever. Going paperless at the very least cuts out the endless hassle of storing, organizing, and filing (not to mention frequent trips to take out the recycling as it piles up at home).

Going paperless also means that you can share files, back up reports, or whatever else you need to do simply and easily from your mobile device, while on the go, which means no delays or having to wait around before getting to that next item on your to-do list.

 

2. It’s healthy for the environment.

Statista reports that, worldwide, we produce around 420 million metric tons of paper and cardboard every single year (of that, the United States accounts for 72 million metric tons!). To put that in context, that’s equivalent to around SEVEN separate Great Walls of China, one of the weightiest and most gigantic structures in the world. 

Lots. Of. Paper.

Not only that, but despite numerous campaigns and calls for reducing the amount of paper we use, the consumption of these natural resources is growing. In 2015, TIME magazine wrote about a new report stating that humans cut down 15 billion trees per year, much of which goes toward printing and writing paper specifically.

What’s extra dandy about going paperless is that it not only behooves you from a convenience standpoint AND makes you feel good about investing in the future of this planet. As famed writer and environmental advocate John Muir put it: “The wrongs done to trees, wrongs of every sort, are done in the darkness of ignorance and unbelief, for when the light comes, the heart of the people is always right.”

Get your heart right, step into that light, and ease up on the paper trail for a while, why doncha?

 

3. You’re less at risk for potential legal trouble.

Over the past ten years, the landscape of records management has changed dramatically. 

Beyond just being an inconvenience, an outdated content management system can have negative implications such as civil and criminal penalties for noncompliance and rapidly growing costs. Does that catch your attention? It did for us. 

Luckily, significant advances in Enterprise Content Management (ECM) have been shown to benefit a wide variety of organizations in this regard. It’s easy to get up-to-date in no time.

 

4. Bolstered security = greater peace of mind.

Privacy and data protection are big ones these days, with cyberthreats at top-of-mind for some of the most prominent players in the industry. Just recently, Wired reported on the troubling rise in government-sponsored hacks ramping up during the pandemic.

Of course, your business may be looking at risks that look a lot less like an international spy thriller and a lot more like just messing up or losing all of your essential data or putting your customers’ information at risk.

No matter what you stand to lose, you need to make sure you have the right data security measures in place — which no longer means just having a paper shredder on site. If you’ve got a cloud-based accounting system, you need to look into how you’re going to protect your customers’ financial information.

The best news is that we work with companies of all sizes – so you don’t have to be a giant to get air-tight security in place for low-stress operations.

 

5. Two words: Bragging rights.

Okay, so maybe the water cooler talk may not precisely revolve around who saved the most paper that day, but we’re just saying that it could lean in that direction. Think how much fun you’ll have bonding with your coworkers once paper processing is a thing of the past!

Here, we’ll get things started with this freebie: “Wanna hear a joke about paper? Never mind, it’s tearable.”

 

6. You’ll save lots of moolah.

Four years ago, the United States Chamber of Commerce Foundation’s Corporate Citizenship Center (CCC) and partners released findings that “paper is the largest waste category, and that if [large] companies reduced paper waste by just 1 percent, it would save them nearly $1 billion.”

Think about everything that goes into the paper process, too, even beyond just the paper itself: printer upkeep, ink, postage, office space for files, and employee time. Take all of that off your plate by investing in an overhaul that takes you into the digital future. Your savings will skyrocket.

 

7. Getting to communicate with clients faster.

Electronic communication is nothing if not efficient. You can send over the right papers in a flash rather than having to rely on old, antiquated means of transferring. And since we’ve already outlined how much more secure this method is, it’s a no-brainer.

 

8. All of your dreams will come true — you’ll be respected, wealthy, admired by all, and will have no problems ever again! 

… Okay, like the bragging rights bit, this one may be a bit of a stretch. However, you’ll certainly be saving yourself lots of time and headache in your day-to-day, and with something like that, who’s to say that the rest won’t fall into place?

Automating your Onboarding Process

Human Resources is a paper-heavy facet of your organization, with strict rules and regulations to uphold, it’s imperative that records are accurately kept to protect your organization and employees. Just because you need to keep accurate records doesn’t mean that you can’t reduce the amount of paper in your process. In fact, by moving your HR processes to digital forms and files, you can protect your records in case of a natural disaster and simplify your onboarding process. Learn how each form in your hiring, onboarding, and day-to-day HR activities can be migrated to a digital solution.

 

The Job Application

Your future employee’s first impression of your organization, the job application is often an overlooked part of your hiring process. If applicants get frustrated by entering the same information over and over again, they may abandon the application altogether and you may lose out on a great candidate. Even worse are physical paper applications that require data entry from your HR staff.

Take care in creating your applications by asking questions relevant to the position and organization, and automate them by using smart web forms that can be completed quickly from any device. You can create custom triggers that will change questions based on a candidate’s geographic location and other factors, meaning the applicant will only answer questions relevant to them. Smart forms allow for space to upload resumes, certifications, and other supporting documents as well, so you can have everything you need to screen candidates in one space.

By utilizing and storing online applications, you can also keep some standout applicants on file for future openings, and quickly find them when you want to move forward with hiring them.

 

The Offer Letter

The first “form” you give to your new employee, the offer letter is exciting for you to send, and thrilling for the new employee to receive. While every company’s letter is different, the standard content is relatively the same.

There are additional elements you can include in your offer letter to best fit your company culture, but the most important way you can make your offer letter stand out is to accompany it with a personal call or email.

By automating, you can create a template and quickly replicate it to change the information to be relevant with your new employee. You can use pre-populated forms based on their job application including name, address, title, and more. You can simply write the offer letter once and quickly send it out to any new hires, which is especially convenient if your organization is rapidly growing.

 

The I-9 and W-4

Often times the first forms a new hire must complete are the various government-issued and regulated forms for employment eligibility, taxes, and other important records. These include the Federally required I-9 Employment Eligibility Verification, the W4 Employee’s Withholding Allowance Certificate. These forms are detail-heavy and can be a long process to complete. Once the physical paper form has been filled out, HR often has to manually enter the data into your ERP system. With smart forms, they can be boiled down into simple fields with clear fields, with known information prepopulating many fields (such as the new hire’s name, address, and date of birth). By not having to re-enter redundant information, the forms can be even quicker to fill out. Once the web form is complete, the information simply overlays the physical form and you don’t have to worry about any missing fields!

 

Direct Deposit

While the purpose of direct deposit is to make it easier for employees to receive their paychecks, the process of setting up direct deposit on a paper form can be frustrating. Using a web form to complete direct deposit means that, like previous forms, known information is already pre-populating the fields and it is much simpler to enter routing and account numbers (no crossing out incorrect numbers!).

 

Short/Long Term Disability

Though essential to your organization in case of an emergency, these forms are typically just another thing to sign in the onboarding packet. Ensure accuracy (without sacrificing time) by including this form in your digital onboarding workflow. Known fields are pre-populated, and making adjustments and reviewing important information is quick and easy. Like all web forms, you can allow for a digital wet signature, no more hand cramps from signing forms over and over again.

 

Non-compete/Non-solicitation

Also crucial for protecting your organization, ensuring your employees sign their non-compete/non-solicitation forms during onboarding is essential. By including this in your digital onboarding packet, they can quickly review and agree to your organization’s policy. By including the wet signature, you can feel confident that the form is secure.

 

Benefit Elections

If your organization offers health, dental, eye, life, or other insurance, you likely have a pile of benefits election forms for new employees to complete on their first day. These are crucial to ensure your new hires get a full understanding of the benefits they’re offered and that they are able to select the correct plan from your offerings. Unfortunately, with the sheer number of forms and the fact that they have countless fields to complete, employees may accidentally skip a step or not provide correct information. Just like the W-2 and 1099 forms, benefit election forms can easily be prepopulated with known information, making completing the forms a much less redundant process.

 

Employee Handbook

Keeping your employee handbook in a central repository can be helpful for both current and new employees who need a refresher on your policies. By including it in your digital onboarding packet, you can ensure that new hires see and agree to your organization’s best practices. Plus, keeping your handbook entirely digital means you’ll save pages and pages of paper.

 

Post Hiring Forms

After the applicant has been hired and has gone through a typical onboarding process, many post hiring forms such as salary/performance reviews, salary or hourly time sheets, PTO requests, expense reports, training attendance, incident reports, to name a few, can also be automated as well. Each form or workflow within a form is a static URL that can be embedded into any web page or email. Users can easily click the hyperlink from their email or within their browsers favorites to access and complete the form.

 

With both a digital ECM solution and a smart web form solution, you can not only have future forms be stored in an online repository, but your existing paperwork can be scanned into your digital library and simple to retrieve whenever you need it. Your employees’ records will stay with them from hiring to retiring, and you won’t lose any more time by having to search through filing cabinets for the correct paperwork.

 

Upgrading your forms from paper to digital doesn’t have to be a difficult process, with Mosaic’s experience and expertise, we can help make migrating to online forms and a digital repository simple.

6 Things to Consider when Implementing Workflow Automation

Trends can come and go in technology, what was popular one year could be practically antiquated the next. Often the “next big thing” becomes the “same old thing” relatively quickly, and organizations need to keep up with internal and external needs. Beyond just staying on top of what’s driving your industry, external factors such as regulation changes and an increasing need for secure systems can usher in new and necessary technology sometimes quicker than anticipated.

Across all industries in organizations of all sizes, updating old systems that are no longer working isn’t just a luxury, it’s a necessity. By employing a smart workflow automation process, your organization can improve efficiency, save money, and stay on top of compliance and security needs.

Making the decision to implement a workflow automation solution is an easy one, but deciding what’s important in order for your system to be successful can be more difficult.

When deciding that it’s time to take advantage of new software and processes, you should consider the following:

  1. Flexibility
  2. Business process overhaul
  3. Connectivity with Other Systems
  4. Collaboration
  5. Cost
  6. Security

Flexibility

Even just 10-15 years ago, many businesses just relied on a single desktop computer and a (not-so-smart) phone to get the job done. Now, employees work off of laptops, tablets, smartphones, even watches to complete their daily tasks, and their solutions must seamlessly work with whatever tech they’re using. Consider what devices your employees utilize on a daily basis, any solution you look into should be compatible with them.

Business Process Overhaul

Gone are the days of a simple linear workflow. Your organization doesn’t operate in a straight line, why should your ECM? Organizations rarely work in linear step by step processes without coming across roadblocks that can drive key business decisions. A smart optimized process goes beyond basic steps and allows for exceptions and process changes based on your organizational needs. Smarter workflows mean more efficiency in your processes and more time and money saved for your organization.

Connectivity with Other Systems

If an automation solution doesn’t work with your existing HRIS, ERP, or other line-of-business software, then it won’t work with your organization. “One-trick-pony” solutions are no longer, and finding consultants who can link your existing software to an all-in-one business process management solution is absolutely critical.

Collaboration

Collaboration is necessary within organizations, departments, with stakeholders, vendors, and other third parties, and that communication can’t happen without an intuitive system designed for collaboration. Strategic solutions look at all points of contact between an organization’s documents and its key contacts.

Cost

As with any major investment into your organization, cost is going to be a deciding factor. According to Nucleus Research, for every $1 spent on an effective automation solution a company can expect a return of $7.50.  When looking at the initial “sticker” price of a solution, consider what the return may be, and look into cloud-based options vs. on-site hosting, bundled licensing fees and payment plans, tax credits, and other opportunities to reduce the initial hard cost of acquisition.

Security

Did you know that employees are often cited as the primary cause of data breaches? While file sharing technologies like Google Drive and Dropbox are making it easier to share content, they also lead to gaps in security. Investing in a security-centered solution can reduce your risk of compromising important documents and data. Seek out a solution that allows for group, document, and user-based access rights, redactions, and other features designed to protect your data.

Finding a solution that fits your needs, budget, and existing tech can be difficult. Often out of the box solutions don’t fit all of your needs, but the prospect of acquiring a custom solution may seem daunting. Working with business process automation consultants like Mosaic can help you fully understand your needs and determine the exact solution that’s right for your business.

Give us as call at 1-800-387-7859 to learn more about how you can implement a holistic ECM solution.

Automation in the Procure to Pay process

When looking for opportunities to improve business functions and save money, many organizations look to their existing accounting processes. Accounts Payable processes specifically are typically antiquated, slow, and costly, and there are plenty of opportunities for improvement. A good place to start your accounting department’s digital transformation is within the Procure to Pay (P2P) process.

In PayStream Advisors’ 2018 Procurement Insight Report, they identified some of the biggest pain points within the P2P process. Some of the top pain points reported were that their process differs across departments, the technology they use is inadequate, there’s too much paper in the process, and that they are using several disjointed systems.

In digging deeper, they identified that almost half of all organizations don’t have centralized procurement, which alone can cause a completely inefficient process cross-departmentally. By not having a simplified, standardized procurement process, you risk late-payments and hiccups within your process. In fact, 25% of organizations don’t even have a formal process for managing and monitoring budgets, which if left unaddressed, can be detrimental to an organization.

What does a typical P2P process look like?

  1. Create requisitions
  2. Approve requisitions
  3. Create a purchase order
  4. Approve purchase order
  5. Accept or reject the receipt
  6. Evaluate supplier
  7. Approve invoice
  8. Pay vendor

Typically each of these steps are done manually. You have someone create the requisitions, someone else to approve them, someone who creates the PO, someone who approves it, and each step is passing paper back and forth between employees and departments until you reach the final step. The biggest issue is that there is a large margin for error within each of these steps. Maintaining consistent communication throughout the process can be difficult, and may lead to problems.

How can you automate each of these steps? It may be assumed that you would need to implement a separate solution for each part of the process, but a holistic, smartly integrated automation suite can solve your workflow woes all in one place.

Invoice Matching

Easily match vendor invoice, purchase order, and product receipt information. A state-of-the-art ECM (such as DocStar) makes matching and routing invoices to their correct recipients is incredibly simple. Many top organizations get started by using an ECM then progress to a system that combines workflow enabled logic with Artificial Intelligence to make their process even smarter (and faster). Quickly identify discrepancies with little manual work by utilizing Smart Optical Character Recognition (OCR).

Create & approve requisitions and purchase orders

Create custom forms for requisitions and purchase orders. These can easily be completed by employees and immediately sent to managers for approval.

ERP Integration

Utilizing an intuitive system that integrates with your ERP is crucial. The key to a successful fully automated P2P process is working with an ECM and solution provider that has pre-built integrations, and the experience to do it successfully. The best ECM providers can work to create integration in areas where you an API or prebuilt integration does not exist by leveraging Robotic Process Automation (RPA) to scrape the UI, extract the data, then push it to your line of business application. With integration, key tasks can be automated with close to no manual efforts and it’s much simpler to monitor procurements and budgets.

How Mosaic can help

Automating your entire P2P process can seem overwhelming, but we’ve had plenty of experience in helping customers simplify complex processes. We can create a fully customized automation plan for your Procure to Payment process. We’ll help you save time, money, and resources while moving towards complete automation.

Schedule a demo with us! Call 1-800-387-7859