HR Automation - Mosaic Paperless Solutions

Document Management for Human Resources Professionals

Your goal is to hire the best candidates to help your organization achieve its strategic goals. If you’re hindered by outdated technology, or worse—no technology—you’re struggling with not only finding the best people, but proving the value your department brings to the entire business.

More than 2,000 organizations in North America trust DocStar for Human Resources automation tools.

You want to manage human resources, not documents

Human resources creates dozens of pieces of paper for every employee. From applications, background checks, insurance, employment, and benefits forms to post-separation forms, you generate and manage a lot of paper.

And all that paper takes a lot of your time to fill out, file, and find later.

DocStar ECM Document Management software for HR helps you do all of these things, simply, and easily—automatically! No more paper files, no more overstuffed filing cabinets, no more physically transferring files between departments or locations, no more missing documents, and no more painful audits.

Securely manage employee records from the first day to the last—and beyond

DocStar solutions, implemented in the cloud or on premises, empower busy HR professionals to:

  • Quickly process new applicants and route documents to the appropriate managers with electronic forms—ensuring the best applicants get the attention they deserve
  • Easily onboard new employees with secure, built in workflows to make sure the right people have the right information at the right time—and identify anything that’s missing
  • Securely store and manage employee files with digital folders that ensure separation of key HR documents like I-9s, medical records and other employee documents and manuals, making stressful audits a thing of the past
  • Focus on issues around employee retention and satisfaction—not chasing down paper forms and files
  • Enhance your productivity with software solutions that make your job more efficient and fun

DocStar has the features HR needs, and more

DocStar solutions are easy to learn, easy to use, affordable software solution that helps you capture, share, and retain documents with a click of a mouse or tap of a touch screen.

  • Capture document from virtually any input device, from any location
  • User-defined security access with multiple security setup
  • Flexible on-premises or cloud deployment options offer better ROI
  • Search for documents in a single location with fast, Google-like search
  • Access DocStar ECM from within Microsoft Office programs for greater ease of use
  • Import documents from within their native program
  • Integrates with most HRIS software solutions
  • Digital workflows can be as basic or detailed as needed
  • Automated interviewing, onboarding, and separation workflows
  • Ensures compliance with legislative acts like HIPAA and ADA, and regulations like the Affordable Care Act

In September of 2001, Mosaic Corporation implemented the DocStar document imaging system for our offices and this investment has dramatically changed our business processes for the better. Since we moved to document imaging with Mosaic, many GA-based Lenders, Closing Attorneys and Real Estate firms have adopted the same technology. We highly recommend DocStar and Mosaic.

Denise GryderExecutive Vice President

The DocStar application has enabled us to effectively and efficiently manage all of our payables, through multiple approval layers; and yet reduce our accounting staff requirements. The system saves time, payroll dollars, file cabinet space, and of course paper. I would recommend Ken and his team (at Mosaic) to everyone.

Lanier Parking Solutions

The human resource aspect speaks for itself. Any and all roles that include documenting, archiving, etc. are used by the DocStar systems. They use it to file everything away. It’s funny; we are a paper company that is paperless.

Stephen GiangiordanoMohawk Fine Papers

We have been using DocStar document management software for over 5 years. We are very pleased with the results. It has improved our productivity by eliminating the need for employees to search through multiple online file or sets of flat files for a specific drawing and eliminated employees searching for files that are sitting on co-workers’ desks.

Beth WolfeExecutive Assistant of Construction

We chose DocStar and Mosaic in part because M-Financial had already vetted the solution.  We knew it would meet our compliance requirements.

Janet PrescherOperations Manager

One of the biggest benefits we derive from DocStar is the convenience it provides our advisors in accessing paperwork when planning for, or during client meetings.  We are currently using DocStar as our Compliance Books and Records. We have easy access to  in-house and satellite advisors’ files for our on-going internal audits.

Karen Cooke Operations Manager

The DocStar system is fantastic. I love it and rave about it to whomever will listen. Ken is also a really great guy to work with. He has been unfailingly honest, concerned with customer service, punctual, reliable, and personable. I highly recommend Ken and Mosaic and DocStar to any small business which wants an easy-to-use, truly functional electronic filing system.

Loraine DeSalvoPartner

As long as you have the paper there, you’re going to always try and go back and find it. But once you see it’s gone, it forces you to move to the DocStar system. And then you find you get things about five times faster and you get everything in one search, rather than have to go to two or three different files.

Jerry DukeExecutive Director

The DocStar application has enabled us to effectively and efficiently manage all of our payables, through multiple approval layers; and yet reduce our accounting staff requirements. The system saves time, payroll dollars, file cabinet space, and of course paper. I would recommend Ken and his team (at Mosaic) to everyone.

Janet PrescherOperations Manager

DocStar saved time in responding to customer requests…competitors boast about one-day turnaround, we can deliver quotes within two to three minutes with DocStar.

Michael N. ChambersThe Tassey Group

DocStar feels like a natural extension of TAM.

Leo DaprilePresident, Gem Young Insurance

Being an association, we have tremendous amounts of paper, including membership rosters and things of that nature. Using DocStar has let us go out and retrieve documents much more easily.

Jerry DukeExecutive Director

“We found DocStar’s ability to automatically generate customized checklists for every loan type was a big advantage.”

Heather D. SmithVice President – Loan Operations & Administration

It is much easier for us to look up loan file data because the system is available right at our desk. Searching and finding documents is fast, easy and has improved our banks operational efficiency.

Billy CookPresident

As a municipal utility, we use DocStar to store a variety of different documents such as applications, contracts, work orders, and maps.  Our police department and administrative office also use the system to save various documents…We are very pleased with how simple DocStar is to setup and use, and Mosaic has been an excellent business partner.

Patrick BowieDirector of Utilities

Today we can answer questions within minutes that in the past could have taken days because we would have had to requisition documents that are stored off-site and then manually search those documents. Now, one click of a mouse instantly pulls up the documents and maps for a specific area or property.

Scott E. RobertsDirector of Information Technology

With DocStar, our process has improved giving our employees time to concentrate on their most important task, collecting receivables. We no longer have to spend time and resources searching, copying and refilling documents.

Mark NoelIT Director

The DocStar system is fantastic. I love it and rave about it to whomever will listen. Ken is also a really great guy to work with. He has been unfailingly honest, concerned with customer service, punctual, reliable, and personable. I highly recommend Ken and Mosaic and DocStar to any small business which wants an easy-to-use, truly functional electronic filing system.

Loraine DiSalvoPartner

Having 35-40 fewer file cabinets to contend with may sound like benefit enough, but the Urbana School District has realized multiple advantages from moving its document management systems over to DocStar. The public has noticed a dramatic improvement in the ease of access to existing student records. That has been our biggest win so far. When people come in to get their transcripts, they don’t have to go through a lot of file cabinets or search through boxes of microfilm any more. We can find them so easily in DocStar!

Elaine WindinglandSupervisor, Urbana School District #116

We have been using DocStar as a Storage and retrieval database for over 5 years. We are very pleased with the results. It has improved our productivity by eliminating the need for employees to search through multiple online file or sets of flat files for a specific drawing and eliminated employees searching for files that are sitting on co-workers’ desks.

Beth WolfeExecutive Assistant of Construction

Manufacturer audits used to be a nightmare because it took many hours to retrieve repair orders requested by Mercedes Benz to confirm that the service performed was, in fact, under warranty. Now, these audits have been vastly simplified as the auditor simple sits at a PC and enters RO numbers to “audit” repair orders in question. No one at RBM needs to be directly involved in this audit process.

Bob PageCTO

Going paperless with the help of Mosaic helped us grow from a $30 million dollar company to over $200 million in revenue without increasing the size of our accounting staff.

Dan CrowleyVP of Finance

DocStar with its OCR and Barcode capabilities has already saved hundreds of man hours in the scanning process and will reduce the need for bulky expensive storage rooms. Peachtree Corners teamed with Mosaic Corp to implement DocStar and they have been wonderful to work with and we are looking forward to many years as partners.

Brandon BranhamBusiness License Manager
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