Paperless Workflow Automation for Academic Institutions
Document management solutions that remove the paper from back-office workflows while seamlessly integrating with PDI ERP and other ERP platforms.
Paperless Solutions for Educational Organizations
Take your company’s digital transformation to the next level with paperless workflow automation solutions from Mosaic. Our skilled consultants will assist you with all the steps in the automation process.
- Reduced labor costs - Eclipse minimizes your personnel requirements and helps you comply with records retention requirements.
- Reduced demand for physical space - All paper files can be stored electronically on disks with capacities starting at over 85,000 pages per disk.
- Instant information access - Documents can be located in seconds and never get lost.
- File protection - Protects against loss due to disasters, while critical data can still be kept on-site.
- Audits records access and use - Tracks who accessed student records and when.
- Irrefutable document integrity - AuthentiDate™ Image Marking technology virtually eliminates any possibility of altering documents without detection.
- Automate employee onboarding and all HR processes
- AP automation to speed up processes with optimized efficiency
By identifying gaps in your key business processes, we ensure you choose the perfect software solution and provide a complete training documentation package.
Training your team to adopt new digital workflows and track KPIs takes time, so our consultants are available whenever you need us. We understand that hiccups can occur during implementation, so we take a human-centered approach in all our support efforts.
“Having 35-40 fewer file cabinets to contend with may sound like benefit enough, but the Urbana School District has realized multiple advantages from moving its document management systems over to Docstar. The public has noticed a dramatic improvement in the ease of access to existing student records. That has been our biggest win so far. When people come in to get their transcripts, they don’t have to go through a lot of file cabinets or search through boxes of microfilm any more. We can find them so easily in Docstar!”
Elaine Windingland
Supervisor, Urbana School District #116
“Docstar integrated with our existing Dynamics GP system from Microsoft. This was extremely important to us”
Vendor invoices are received electronically. They are then sent to the proper representative at each company. If correct, all they have to do is hit the approve button and then submit icons. This alone has reduced AP processing times by 25 percent companywide
Why Should Education Institutions Go Paperless?
Academic organizations face ongoing pressure to improve record security, responsiveness and overall efficiency, while simultaneously controlling or reducing costs. This is not easy in a paper based environment, but a perfect fit for Docstar ECM document management software.
Mosaic’s digital solutions effectively address these paper-related issues by streamlining invoice processing, blueprint management, and transaction documentation through document management and workflow automation. This digitization reduces delays, enhances efficiency, and boosts overall productivity.
Understanding the challenges of adopting new workflows, our consultants offer ongoing support and training, ensuring smooth implementation and effective KPI tracking.
Affordable, efficient document management that really makes the grade.
Connect with your ERP Software System
Our DocStar document management automation software is a revolutionary product that’s built to enhance your AP team’s manual processes. ERPs that experience optimal integration with DocStar include:
- Microsoft Dynamics GP, AX, NAV and BC
- Netsuite
- Sage 100,300,500 Intacct, x3
- Infor Syteline
- SAP
- SYSPRO
- QuickBooks Enterprise and QuickBooks Online
- PDI ERP
And many more! Regardless of the educational software you use, we can integrate with your ERP.
Let Go of Paper.
Empower your Business.
