Often one of the biggest questions we get from potential and current customers is what’s the difference between Microsoft Sharepoint and an ECM? On the surface, the two seem similar, and their overlapping features may make deciding between the two of them a difficult task. While there is some overlap in the features of the […]
Many organizations who are considering a document management solution aren’t entirely sure if the documents they scan and store in their ECM are going to be legally admissible or compliant. Oftentimes, rather than seek out a more effective storage solution, they let piles of paperwork build up by holding on to documents longer than necessary. […]
Day-to-day, many of your workflows stay relatively consistent. While they may seem like they’re working “well enough,” it’s possible there are gaps you may be missing. How does an organization identify those gaps and fix them? The first step is gaining a deeper understanding of your current workflow. This first step is crucial in ensuring […]
Compliance is important for any organization but within quality control, it’s especially crucial. Documents that need to be shared with state, federal, and third party agencies must be stored and maintained securely to ensure compliance. By heavily relying on paper-intensive processes for those documents, you put your organization at risk of non-compliance. Beyond that, paper processes are significantly more time consuming than their digital counterparts.
Why automate?
In traditional processes, documents and paperwork get shifted around from person to person, department to department, with no real way to keep track of them. Key quality control documents including ECN (engineering change notice), SOPs and Inspection Reports can easily be misplaced or deleted, leaving your organization vulnerable.
Leveraging digital document storage and automation, companies can reduce manual routing, and take control of parts of the process such as revision control, automatic assignment of tasks to fulfill a change order process and ensure all steps for compliance were followed. Additionally, to ensure CFR Part 11 compliance documents are securely stored in a document management system to prove intent, and structure process.
Depending on your industry, you may be required to maintain records of all quality documents for years, even decades. If you are producing or distributing at a high rate, the paperwork builds up quickly. Rather than have stacks of papers within filing cabinets (that are susceptible to fire or flood), upgrading to a digital repository can help save you space as well as time spent searching for records.
By automating your process and managing your documents digitally, you’ll always know where they are and who they’re with, ensuring that you uphold company, industry, and federal standards.
What are some other benefits of Quality Control Automation?
How does automation work?
In simple terms, it’s streamlining the process of collecting, capturing and storing engineering, production and quality control documents while maintaining regulatory compliance.
With automation, all of your files can be quickly captured, processed and securely stored in a central document repository allowing authorized employees to instantly search and retrieve them. Related documents can be linked providing instant access from other related documents. Tasks are routed through workflow according to your defined business rules, user roles, and access rights. All of the steps in your processes can be automated to reduce dependence on time-intensive manual entry and approval processes. A secure web-based interface provides access to documents from anywhere in the world, at any time.
Automation can seem like a heavy lift, especially if you don’t know where to start. Mosaic can help you get the tools you need and assist in building the systems and workflows required for total quality control automation.
Give us a call at 1-800-387-7859 to take the first step!
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Every decision for your organization requires you to take a look at its potential ROI (Return on Investment), even small investments can make a big impact on your organization. Many organizations don’t see the initial ROI when they implement an Enterprise Content Management (ECM) solution. There are plenty of benefits of ECM, such as simplifying […]
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Organizations of all types have become increasingly more aware of the consequences of not having a records retention policy and procedure in place, but many have not taken any action to correct their outdated process. Even in just the past 10 years, the landscape of records management has changed. What was once accomplished by some […]
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