Day-to-day, many of your workflows stay relatively consistent. While they may seem like they’re working “well enough,” it’s possible there are gaps you may be missing.
How does an organization identify those gaps and fix them? The first step is gaining a deeper understanding of your current workflow.
This first step is crucial in ensuring that your workflows are working for your organization. By reviewing how effective your workflow is you can quickly identify what’s working and what’s not, and then take the steps necessary to fix it.
This task may sound daunting, but if you’re already utilizing DocStar to help manage your record storage and other processes, you already have the tools required to effectively visualize your workflows.
With ReportWorks you can utilize an interactive display designed to make visualizing bottlenecks in your operations easier. It allows you to quickly analyze system-wide metrics to get an overview of how your workflows are doing as a whole.
ReportWorks empowers you to address any issues it discovers. And just like your DocStar ECM, it integrates seamlessly with other common business applications and technologies, complementing your existing approach rather than just complicating it.
Where can you use ReportWorks?
Accounts Payable:
See the approval status of any invoice, if they’re waiting on approval, and who needs to approve it. This can help speed up your current AP process and help your organization make payments more efficiently.
DOT Records:
Many organizations rely on trucks, construction equipment, or other vehicles to keep your business running daily. With ReportWorks you can quickly review what needs servicing or replacement, meaning you won’t be surprised by any repairs.
Human Resources:
Managing your employees’ certificates, licensing, medical cards, and other crucial items can be a difficult and time-consuming process. With ReportWorks you can be notified when these key documents are up for renewal. Receive automatic updates via email when employees are due for a review.
Contract Management:
Contracts are another type of document that when not managed actively can quickly become a much bigger problem. In ReportWorks you can quickly see any contracts that are about to expire so you can take action before it becomes an issue.
Audit Reports:
Compliance is important for any organization, and audit reporting is a key part of that. Audit reporting in ReportWorks allows you to see what users or groups are active and access rights to specific levels in your security classes.
Document Level Auditing:
Feel confident in your compliance by gaining an overview of what documents, content types, and workflows are assigned to specific security classes.
Customization:
We know not all organizations are the same, so it’s important to allow for the ability to build custom reports from searchable parameters on any document or metadata stored within the DocStar system.
Automatic Emailing:
Another feature of ReportWorks is the ability to have your report automatically emailed to anyone on a custom schedule (ie. hourly, daily, monthly) in a custom format (ie. PDF, Excel, or Word).
Once your workflow gaps are identified, utilizing DocStar ReportWorks for the processes mentioned (and countless others) can help fill those gaps and ensure that your organization continues to succeed.
ReportWorks can help benefit your automation process, and once you become a pro you can utilize it across your organization. Need help learning ReportWorks? Call 1-800-387-7859 to schedule training.
