Contract Management - Mosaic Paperless Solutions

Docstar ECM – Contract Management

Finally, get ahead of all your expiring contracts and documents with our software contract management system. Contract Lifecycle Management with automated workflow takes all of the worries away. You will no longer rely on the time-consuming analog manual process from the 19th century.

Every year, every month, contracts will expire. If you’re currently using outdated spreadsheets to manage this process for your business, we’d like to welcome you to the 21st Century.

Our Contract Lifecycle Management software tracks and performs all business processes, taking the guesswork out of the contract process.  Your team will be alerted with time to spare when new contracts need to be negotiated.

Contract collaboration is now trackable and it’s easy to know the next steps in real-time.  The approval process will be in one place.  Any management tool that your organization currently uses can be integrated into your new system.

Are you tired of trying to keep track of
expiring contracts, insurance policies, and leases?

All in one contract management platform. Your contract managers can access all contract information on the same cloud-based contract management system—real-time access with real-time data.

DocStar ECM contract management platform enables you to receive notifications well in advance of expiring documents. Our contract lifecycle management platform will display all expiring documents in a “dashboard view” so you can sort by category (lease, contract, policy, etc.) or sort by expiry date.  Key features include:

  • Contract Creation
  • Contract Templates
  • Contract Authoring
  • Document Management
  • Contract Collaboration
  • Version Control
  • Contract Repository
  • Audit Trail
  • Approval Workflows
  • Automated Alerts

DocStar ECM Software Allows:

  • Simplified data tagging using data from your ERP
  • Easy searches to help you find the most urgent documents that need your attention
  • The ability to quickly mark up and annotate agreements to tell suppliers the changes you want in the renewed agreement
  • Support for electronic signatures when new contracts are received

The DocStar contract management software provides the added benefit of:

  • Capture, verify, approve and integrate data with core business systems to reduce costs, eliminate data entry errors and improve efficiency
  • Immediate data visibility allows for faster response time to improve service and shorten cycle times—internally and externally
  • Improve workflow visibility and collaboration across your entire organization
  • Digitally signed forms are legally binding to ensure security and compliance
  • Eliminate paper, printing, and storage costs up to 70%

One solution. Two methods of deployment.
Simple. Smart. DocStar.

DocStar knows that one solution does not fit every company. Fast implementation, ease of use, and flexibility were the driving forces behind our web-based contract management systems. Along with our HR Management and AP Automated software solutions, we can take your whole team paperless.

We designed DocStar solutions to be installed on your servers, managed by your IT team, or as a cloud-based service deployed on our Amazon Web Services servers in a secure, redundant, disaster-proof data center.

When installing DocStar ECM or DocStar ECM AP Automation on your hardware (on-premises), your IT department has complete control over installation, training, maintenance, and support. Cloud-based deployment offers little to no upfront capital expenses, and without the expense of hardware and IT resources, nearly any company can get up and running in no time at all.  We provide the best contract management software to meet all business processes.

Why should you manage documents in the cloud?

While DocStar knows that secure, cloud-based software solutions offer substantial cost reductions, recent research by Aberdeen Group confirms it—processing in the cloud adds up to big savings for businesses. In accounts payable, for instance, savings are realized in many areas:

  • Cost Per Invoice (CPI)—Cloud processing costs 20% less than on-premises solutions
  • Straight-through processing—Cloud solutions offer an increase of 18%
  • On-time payments—Improve on-time payments by 9% with cloud processing.

Savings like this mean your teams work smarter and faster, are able to focus on more important tasks, and directly impact your bottom line.

Securely manage content in the cloud

Cloud-based solution security has come a long way. These days, content is securely stored behind firewalls and passwords.

DocStar cloud contract management software and AP automation solutions are hosted on Amazon’s AWS service to offer the best up-time service levels, content backups, and 24/7 access to documents.

If you like, we can also locate our solution on your servers managed by your IT staff. If this works for your business, we offer DocStar solutions implemented on-premises: the same great software contract management, same great experience.

It’s time for you to get started with automated contract management software from Mosaic. We are ready to take you into the reality of a paperless future. Ask for a complimentary demonstration today.

In September of 2001, Mosaic Corporation implemented the DocStar document imaging system for our offices and this investment has dramatically changed our business processes for the better. Since we moved to document imaging with Mosaic, many GA-based Lenders, Closing Attorneys and Real Estate firms have adopted the same technology. We highly recommend DocStar and Mosaic.

Denise GryderExecutive Vice President

The DocStar application has enabled us to effectively and efficiently manage all of our payables, through multiple approval layers; and yet reduce our accounting staff requirements. The system saves time, payroll dollars, file cabinet space, and of course paper. I would recommend Ken and his team (at Mosaic) to everyone.

Lanier Parking Solutions

We have been using DocStar document management software for over 5 years. We are very pleased with the results. It has improved our productivity by eliminating the need for employees to search through multiple online file or sets of flat files for a specific drawing and eliminated employees searching for files that are sitting on co-workers’ desks.

Beth WolfeExecutive Assistant of Construction

We chose DocStar and Mosaic in part because M-Financial had already vetted the solution.  We knew it would meet our compliance requirements.

Janet PrescherOperations Manager

One of the biggest benefits we derive from DocStar is the convenience it provides our advisors in accessing paperwork when planning for, or during client meetings.  We are currently using DocStar as our Compliance Books and Records. We have easy access to  in-house and satellite advisors’ files for our on-going internal audits.

Karen Cooke Operations Manager

The DocStar system is fantastic. I love it and rave about it to whomever will listen. Ken is also a really great guy to work with. He has been unfailingly honest, concerned with customer service, punctual, reliable, and personable. I highly recommend Ken and Mosaic and DocStar to any small business which wants an easy-to-use, truly functional electronic filing system.

Loraine DeSalvoPartner

The DocStar application has enabled us to effectively and efficiently manage all of our payables, through multiple approval layers; and yet reduce our accounting staff requirements. The system saves time, payroll dollars, file cabinet space, and of course paper. I would recommend Ken and his team (at Mosaic) to everyone.

Janet PrescherOperations Manager

As a municipal utility, we use DocStar to store a variety of different documents such as applications, contracts, work orders, and maps.  Our police department and administrative office also use the system to save various documents…We are very pleased with how simple DocStar is to setup and use, and Mosaic has been an excellent business partner.

Patrick BowieDirector of Utilities

Having 35-40 fewer file cabinets to contend with may sound like benefit enough, but the Urbana School District has realized multiple advantages from moving its document management systems over to DocStar. The public has noticed a dramatic improvement in the ease of access to existing student records. That has been our biggest win so far. When people come in to get their transcripts, they don’t have to go through a lot of file cabinets or search through boxes of microfilm any more. We can find them so easily in DocStar!

Elaine WindinglandSupervisor, Urbana School District #116

Manufacturer audits used to be a nightmare because it took many hours to retrieve repair orders requested by Mercedes Benz to confirm that the service performed was, in fact, under warranty. Now, these audits have been vastly simplified as the auditor simple sits at a PC and enters RO numbers to “audit” repair orders in question. No one at RBM needs to be directly involved in this audit process.

Bob PageCTO

DocStar with its OCR and Barcode capabilities has already saved hundreds of man hours in the scanning process and will reduce the need for bulky expensive storage rooms. Peachtree Corners teamed with Mosaic Corp to implement DocStar and they have been wonderful to work with and we are looking forward to many years as partners.

Brandon BranhamBusiness License Manager
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